A video production workflow
from pre-production to post.

Most productions pass through seven: brief, script, pre-production (shot list, locations, schedule, crew), shoot, edit, review and delivery. A solo creator might run four; a commercial job might run nine. The rule that matters is that each stage has a defined output the next consumes: an approved script, a shootable plan, a locked cut. A stage without a defined output is where videos quietly stall.

One board can hold the whole pipeline and all of pre-production: in Storyflow the brief, script, shot list, shoot days and call sheet PDF sit beside each video's card, and edit, review and delivery are stages on the same kanban. The cut itself lives in your editor, and frame-accurate review belongs in Frame.io. Most teams run one planning board plus one review tool.

Make the pipeline a kanban: one column per stage, one card per video, and drag a card right when its stage completes. Keep the script, shot list and references beside the card, and keep shoot and delivery dates in a table under the columns. A card that has not moved is a stalled video; a card entering a stage without its materials is a handoff about to fail.

Not the way a review tool does. You can upload a video to the board, play and scrub it, grab frames, and a signed-in client can comment on the board. There are no timecoded comments pinned to a frame, no version compare and no approval buttons. Use Frame.io for the cut and Storyflow for the pipeline and pre-production around it.

Not during early access. Storyflow is paid-only during early access, with plans from $7.99 a month billed annually ($9.99 monthly). A free plan launches before the end of 2026, and anyone a paid member invites to a board joins free, so an editor or second shooter adds nothing. Trello's free tier handles a stages-and-cards pipeline if you keep scripts elsewhere.

It does the structural work. Describe the production and it lays out stages, cards and planning sections; from a brief it drafts a script, a shot list, a moodboard and shoot days; for a channel its content planner workflow adds pillars, batch filming days and repurposing. It reads the open board, and every edit has one-click Undo. Creative calls stay yours.

Keep them on the same board as the pipeline, beside the card they belong to. The usual failure is status in one tool and material in another, so a card says shoot-ready while the shot list is a stale file three folders deep. When the material sits beside the card, a missing shot list is a visible gap rather than a discovery on location.

Yes. A view-only link opens the pipeline in the client's browser with no account and no download, and shows the latest state when they open or reload it. They see where their video sits without being able to move anything. If they sign in they can comment on a script or shot list, and anyone a paid member invites to edit joins free.

As many as you run. The value appears when five or twenty videos flow through the same stages, because pileups become visible: six cards stuck in the edit column is an editor shortage you can see. Give a large production its own board with the full breakdown and shoot plan, and keep its card in the master pipeline.

A project management tool such as ClickUp or Trello models tasks, owners and due dates, and ClickUp adds time tracking and dependencies. It does not hold the creative material, so scripts and shot lists live elsewhere. Storyflow keeps both on one board: the stages are a kanban and the material sits beside each card. If your work is mostly tasks, a task tool fits better.

It does not edit video, give timecoded review on cuts, send call sheets or track crew confirmations, publish to social platforms, track time or invoice clients. Dates live in tables and tickets, not a calendar. It is also newer than Trello or ClickUp, with a smaller template library. It is the planning and pipeline layer around the edit.