VIDEO PROJECT MANAGEMENT
Manage a video project
with your team, on one board.
Storyflow is the visual workspace where a video team runs the whole production on one canvas: the ideas, the scripts, the shoot plan, the shot list, and the tasks, side by side. Plan it, organize it, and track it from idea to delivery, with an AI that reads the whole board. Free forever, no credit card.
Free plan
No credit card
Built for video teams
What is the best tool for managing a video project with a team?
Storyflow is a visual workspace built for video teams: the ideas, scripts, shoot plan, shot list, and tasks live on one infinite canvas, so the whole production is in one place instead of scattered across a doc, a spreadsheet, and a task tool. The AI reads the board, and the free plan includes unlimited collaboration.
Used by creative professionals at:
Artlist
Pixar
Nike
Red Bull
The North Face
Porsche
Start from a ready-made template
Pick a board to see what you can build, then let AI fill it in. Every template is a real, editable starting point on the same infinite canvas.
Pre-Production
Pull the brief, script, shot list, and moodboard into one pre-production hub so the whole shoot is planned in one place.
What is video project management?
Video project management is the work of taking a video from an idea to a finished, delivered file: developing the concept, writing the script, planning the shoot, organizing the shot list and logistics, and tracking every task through production and post. Unlike generic project management, it is half creative and half operational, so the tool has to hold the story and the schedule at once.
That is why generic tools strain. A task board like Trello tracks the to-dos but has no place for the moodboard or the script. A doc holds the script but not the shot list or the tasks. The production ends up split across four apps, and the team spends time reconciling them instead of making the video.
A visual workspace puts the whole video project on one board. In Storyflow, the ideas, the script, the shoot plan, the shot list, and the tasks live on the same infinite canvas, the team works in one place, and the AI reads all of it. The creative and the operational sit together, so the production stays one connected project from idea to delivery.
HOW IT WORKS
Run a video project in four steps.
Bring the whole production onto one board, invite the team, and track it from idea to delivery.
01
Open a free canvas
Start in the browser with a free account. No app to install and no card to enter, just one infinite board for the production.
02
Lay out the project
Drop in the ideas, the script, the shoot plan, and the shot list as cards, or describe the video and let the AI draft them.
03
Invite the team and assign the work
Share the board with the crew, break the production into tasks, and keep the creative and the schedule in one place.
04
Track it to delivery
Move the project through pre-production, shoot, and post on the same canvas, and share view-only with clients or stakeholders.
The whole video project on one board.
Not a task tracker bolted onto a doc. A canvas that holds the story and the schedule of a video production together.
Ideas and scripts in one place
Organize video ideas and scripts
Keep the backlog of ideas, the outlines, and the scripts on one board, so the team develops the content in the same place it plans and tracks it.
See video production planning →
Plan the shoot
Shoot plan and shot list together
Build the shoot plan and the shot list beside the script, so the production knows exactly what it is capturing and the shoot day runs on the plan.
See video production software →
Track the production
The whole production on one board
Move the project through pre-production, shoot, and post on one canvas, so the creative and the tasks stay connected instead of living in separate tools.
See film production management software →
A team on one canvas
Manage the crew in one place
Invite the crew to the same board, assign the work, and keep everyone on one version of the plan, so nobody is working from an old file.
See creative project management →Free forever. No credit card.
Open a board, bring the crew, and run the whole production in one place. The free plan has no time limit and no cap on collaborators.
Unlimited boards, with room for the whole production
Unlimited collaboration, invite the whole crew free
Basic AI usage to plan and organize the project
Attach scripts, references, and files to any card
BUILT FOR VIDEO TEAMS
Made for the way video projects actually run.
Hold the creative and the schedule together, bring the crew onto one board, and let the AI work with the whole project.
Creative and operational together
The story and the schedule on one canvas
Everything connected: The ideas, the script, the shoot plan, the shot list, and the tasks live on one board, so the creative and the logistics never drift apart.
Infinite canvas: Zoom from the whole production down to a single scene. The board grows with the project instead of forcing it into a rigid template.
Any video project: A short film, a YouTube series, a client shoot, a documentary, or a campaign video: the board shapes to the production.
A crew, not a comment thread
Manage the team in one place
Everyone on one board: Invite the crew to the same canvas, assign the work, and keep one version of the plan, so nobody works from a stale file.
Share view-only: Send a view-only link to a client or a stakeholder, so they follow the production without changing it.
Team workspace when you scale: On the Max plan, add a team workspace with roles and permissions when the production grows beyond a shared board.
The AI has read the project
An AI that works with the whole production
Reads the whole board: The AI sees the ideas, the script, and the shoot plan together, so what it drafts fits the production the team is actually running.
Draft the plan: Describe the video and the AI drafts the outline, the shot list, and the schedule as cards you refine, not a blank board.
@-mention your context: Bring in up to one Blueprint and three documents, a brief or a treatment, and the AI plans the production against them.
Explore templates for your project
Every template opens as a real, editable board on the infinite canvas. Pick the closest fit and make it your own.
Pre-Production
Pull the brief, script, shot list, and moodboard into one pre-production hub so the whole shoot is planned in one place.
COMPARED
How Storyflow compares for managing video projects.
Most tools track tasks or hold documents. The question is whether the tool holds the creative and the schedule together.
Storyflow
Recommended
Holds the creative and the schedule on one board
Built for video: ideas, scripts, shoot plan, shot list
AI reads the whole project and drafts the plan
Free plan with unlimited collaboration
Trello
Holds the creative and the schedule on one board
Built for video: ideas, scripts, shoot plan, shot list
AI reads the whole project and drafts the plan
Free plan with unlimited collaboration
Notion
Holds the creative and the schedule on one board
Built for video: ideas, scripts, shoot plan, shot list
AI reads the whole project and drafts the plan
Free plan with unlimited collaboration
Asana
Holds the creative and the schedule on one board
Built for video: ideas, scripts, shoot plan, shot list
AI reads the whole project and drafts the plan
Free plan with unlimited collaboration
What creators are saying
Join early creators getting structured workspaces and AI that remembers their projects
“Storyflow has sped up my workflow by at least 3x, which means more flow state and more projects I can actually ship. It truly changed the way me and my team create.”
Reilin Joey
Director & YouTuber
“One prompt gets me a structured board. But the tactics are my favorite. I run my YouTube scripts through them and my intros and retention got better. It's amazing.”
Justkay
YouTuber & Freelance Filmmaker
“I used to juggle five apps to plan a project. Now I describe what I am making and get boards, lists, and a schedule. All in one place.”
George
@fernwehchronicles
Video project management questions, answered.
Everything teams ask about managing video projects in Storyflow.
For a video team, the best tool holds the creative and the operational together. Storyflow does this on one canvas: the ideas, scripts, shoot plan, shot list, and tasks live on the same board, the whole crew works in one place, and the AI reads all of it. General task tools like Trello track to-dos but have no home for the moodboard or the script.
Stop splitting the video across a doc, a spreadsheet, and a task tool.
Run the whole production on one board, from idea to delivery, with the crew in one place and an AI that reads it all. Free plan, no credit card.