VIDEO PRODUCTION TRACKER
Nine videos in flight.
One place to see them.
The hard part of running video is rarely a single production. It is holding nine of them at different stages, remembering which is waiting on a client, which needs a reshoot and which was quietly abandoned in February. A tracker that shows every video at its stage, with its brief attached, turns that from memory into looking. Plans start at $7.99 a month billed annually.
From $7.99/month annual
Free plan coming 2026
One board per video
Used by creative professionals at:
Artlist
Pixar
Nike
Red Bull
The North Face
Porsche
Start from a ready-made template
Pick a board to see what you can build, then let AI fill it in. Every template is a real, editable starting point on the same infinite canvas.
Storyboard
Lay out your shots frame by frame with images and notes, then reorder them until the sequence reads like the finished cut.
How do you organize a video production from start to finish?
Track the stage, and attach the context to the thing being tracked. Every video moves through the same stages: idea, brief, script, pre-production, shoot, edit, review, delivery. Knowing which stage each video is at is the easy half and any list can do it. The half that decides whether the tracker is useful is whether opening a video shows you its brief, its references and its shot list, or just its name and a status label.
This is where a spreadsheet fails. A row can say "Editing" but it cannot hold the brief the edit is supposed to satisfy, and the moment those live apart the status becomes the only thing anyone reads. A video sits in Editing for three weeks and nobody can tell whether it is nearly done or stuck, because the row does not carry the work.
On a canvas each video is a board rather than a row. It carries its own brief, references, script and shot list, and it sits in a column that says where it has got to. Moving it across the board is a status change; opening it is a full briefing. The same surface serves the weekly review and the person doing the work, which is what stops the tracker becoming an administrative task performed for a manager.
Storyflow is not a task tracker and does not try to be: no tickets, no approvals, no time tracking. It holds the video and its thinking together, and the AI reads the whole active board plus up to three Tactics, five documents and three boards, so a question like which videos are still waiting on client sign-off is answered from the boards themselves. Plans start at $7.99 per month billed annually, with a free plan before the end of 2026.
HOW IT WORKS
A board per video, a column per stage.
Status is where it sits. Substance is what is on it.
01
Give each video its own board
Brief, references, script and shot list live on the video's own canvas, so nothing about it is stored anywhere else.
02
Lay the slate out by stage
Idea, scripted, in pre-production, shot, editing, in review, delivered. One glance says where everything is.
03
Move it as it progresses
Dragging a video to the next stage is the whole status update, so keeping the tracker current costs nothing.
04
Ask across the slate
The AI reads the boards, so questions about what is blocked or what is due are answered from the actual work.
A status that carries the work with it.
The difference between a tracker people maintain and one they abandon in week three.
Each video carries its own brief
Open a video, see the whole thing
The brief, references, script and shot list are on the video's board, so checking on it is a briefing rather than a status label and a folder hunt.
See brief to project board →
The whole slate at a glance
See what is stuck
Videos laid out by stage make a bottleneck visible: five things in review and nothing shooting is a different problem from the reverse.
See the content planning tool →
Updating costs nothing
Drag it, done
A tracker that takes ten minutes to update is a tracker that stops being true. Moving a board between stages is the entire update.
See the video team collaboration board →
Alongside your tracker, not instead of it
No tickets, no timesheets
Storyflow runs no task pipeline or approvals. It holds what a video is and where it has got to, and your delivery tooling keeps doing the rest.
See video project management →Plans from $7.99/month annual. Free plan coming late 2026.
A board per video with no project limit, and flat account pricing however many people are on it. Free plan before the end of 2026.
One board per video, with no project limit
Flat account pricing rather than per seat
AI reads the boards before it answers
View-only links open without an account
WHY TRACKERS DIE
Four reasons a video tracker stops being true.
Every one of them is about the cost of keeping it accurate exceeding the value of reading it.
Reason one
The status is separated from the work
A row cannot hold a brief: When status lives in a spreadsheet and the work lives in a drive, the status becomes the only thing anyone reads and it decays.
Open it and see everything: Each video's board carries its brief, references and shot list, so the tracker is also the working surface.
One update, not two: Nobody has to remember to reflect a change from the work into a separate tracking system.
Reason two
"Editing" hides three weeks of nothing
Stages are too coarse alone: A label cannot distinguish nearly finished from blocked, which is the distinction the weekly review actually needs.
The board shows progress: Looking at the video's canvas shows what has been done, not just what stage it was declared to be in.
Ask what is blocked: The AI reads the boards, so the question can be asked directly rather than inferred from stale labels.
Reason three
Abandoned videos never get closed
Ideas accumulate silently: Every slate has videos that quietly died. Left in the tracker they make the pipeline look healthier than it is.
A visible parking area: Move dead ideas somewhere explicit on the canvas rather than deleting them, so the reasoning survives if they come back.
The why is kept: A shelved video with a note saying why is a reusable idea. One with no note is just clutter.
Reason four
It exists for the manager, not the maker
Two audiences, one surface: If the tracker only serves the weekly review, the people doing the work will not maintain it, and it will be wrong by Thursday.
Useful to open daily: Because the board holds the brief and the references, the editor opens it to work rather than to report.
Clients read the same thing: A view-only link shows a client where their video is without anyone assembling an update.
Explore templates for your project
Every template opens as a real, editable board on the infinite canvas. Pick the closest fit and make it your own.
Storyboard
Lay out your shots frame by frame with images and notes, then reorder them until the sequence reads like the finished cut.
What creators are saying
Join early creators getting structured workspaces and AI that remembers their projects
“Storyflow has sped up my workflow by at least 3x, which means more flow state and more projects I can actually ship. It truly changed the way me and my team create.”
Reilin Joey
Director & YouTuber
“One prompt gets me a structured board. But the tactics are my favorite. I run my YouTube scripts through them and my intros and retention got better. It's amazing.”
Justkay
YouTuber & Freelance Filmmaker
“I used to juggle five apps to plan a project. Now I describe what I am making and get boards, lists, and a schedule. All in one place.”
George
@fernwehchronicles
Tracking video production, answered.
The questions that come up when more than three videos are in flight.
One where the status and the work live together. Every video moves through idea, brief, script, pre-production, shoot, edit, review and delivery, and any list can record which stage it is at. What decides whether a tracker survives is whether opening a video shows its brief, references and shot list or just a status label. In Storyflow each video is its own board carrying all of that, laid out in a column for its stage, so moving it is the status update and opening it is a full briefing.
Stop remembering where nine videos got to.
A board per video, laid out by stage, each one carrying its own brief. Plans from $7.99 a month billed annually.