The call sheet template,
in the order the crew reads it.

Storyflow is built for exactly this job: the sections sit in the order a crew reads them, and its AI fills them from the schedule and crew details on your board instead of a retyped copy, leaving a visible blank wherever a number is missing. To text or email the crew and track who confirmed, use StudioBinder or SetHero; Yamdu does both inside a full production suite.

A call sheet is the plan for a single shoot day that tells cast and crew where to be, when to arrive, what is being shot and who to call. The AD department or production office sends it the evening before, once that day's schedule is locked. In Storyflow the AI builds it as a PDF from the schedule, crew list and locations on the board.

Build it from the schedule instead of retyping it, because a hand-copied call sheet disagrees with the schedule after the first change. In Storyflow the strip board, crew list, locations and shot list sit on one board and the AI builds the day's call sheet from them, so a change is made once in the plan and the sheet is re-rendered by asking. Send it only after that day's schedule is signed off, and mark every revision.

A call sheet carries the production name, day number and date; crew call, shooting call and estimated wrap; sunrise, sunset and weather; the nearest hospital; each location with address, parking and access; the day's schedule with times, scenes, cast and pages; cast pickup, hair and makeup and on-set times; crew by department with call times and phone numbers; and notes on safety, permits and catering. A photoshoot swaps scenes for looks and adds the client and product.

Start from the day's locked schedule. Set crew call and shooting call, then list each location with address, parking and the nearest hospital. Lay out the day as timed rows of scenes or setups, cast and pages, with lunch and company moves. Add cast and crew calls with phone numbers, the forecast and safety notes. Check every number, get sign-off from the first AD or producer, and send it the evening before. Storyflow's AI assembles it from the board.

The evening before the shoot day, once that day's schedule is signed off, usually by the previous day's wrap: early enough for people to plan travel, late enough that the times hold. If something changes after it goes out, send a revision with the change stated at the top, and call anyone whose time moved earlier. Storyflow's AI re-renders the PDF on the board; sending it stays with you.

General crew call is when the crew arrives and starts work: unloading, lighting, rigging, hair and makeup. Shooting call is when the first shot is planned to roll. The gap between them is the day's setup, where most mornings go wrong, so both belong at the top of the call sheet. Storyflow's call sheet PDF puts both in the header, with estimated wrap beside them.

Yes: a call sheet template is the standard sections in reading order, so a Google Sheets, Excel or Word version costs nothing. The trade-off is retyping the schedule and contacts for every day, and a spreadsheet does not know when the schedule changed. Storyflow holds the plan on a board, and its AI, which builds the sheet from the board, starts on Plus. See SetHero's pricing for its call sheet costs.

Yes, if it has the facts. Storyflow's AI builds one shoot day's call sheet as a PDF from the schedule, crew list, locations and notes on the board, or from a schedule and crew list you attach. Anything it was not given, such as a phone number or the nearest hospital, stays a visible blank and is listed for you. You check it and decide when it goes out; the first AD's judgement about the day stays theirs.

No. Storyflow builds the call sheet as a PDF on the board, where the crew opens it from a view-only link with no account, or you download it and send it wherever your crew reads messages. It does not text or email each crew member or track who opened or confirmed. StudioBinder, SetHero and Yamdu send call sheets and track confirmations, so a large crew that needs read receipts can plan in Storyflow and distribute through one of them.

Not yet. Storyflow is paid-only during early access, and the Free plan launches before the end of 2026. Anyone invited to a board by a paid member can sign up free. The AI inside Storyflow starts on Plus at $7.99 a month billed annually ($9.99 monthly), then Pro at $14 ($19 monthly) and Max at $39 ($49 monthly). Anyone a paid member invites joins free, so the AD or coordinator you bring in to edit call sheets does not pay.

Use the same structure with the photoshoot's own units. The header keeps the date, call time, address, parking, load-in and nearest hospital. The schedule becomes a run of the day by look: time, look, talent, wardrobe, product and set. Add when each client attendee arrives and who approves on the day, talent calls with hair and makeup, crew phone numbers, and notes on usage, catering and safety. In Storyflow it sits beside the shoot's brief and shot list.

One page, as in this example for a fictional sportswear brand: crew call 06:30 and first shot 08:00 at a riverside location, nearest hospital and parking on top, then the run of the day by look. A crew of 14 fits with no departments, plus the client's two attendees, their arrival time and who approves. In Storyflow the AI builds it from the shoot's board and leaves any missing number blank.