Plan every wedding film
from the questionnaire to the teaser.

Names and pronunciations, venues and addresses, ceremony time, length and officiant, filming rules, the VIPs and any family dynamics, speeches in order, first dance song, traditions, surprises, the planner's contact, and the three moments the couple most wants in the film. Ask about music they love and music they never want to hear.

A common shape for ten hours: two hours of prep, arrive an hour before the ceremony, thirty to forty-five minutes of ceremony, forty-five to sixty minutes of formals and portraits, cocktail hour details, then the reception from entrance through speeches, first dance and about forty-five minutes of dancing. Add travel, a crew meal and a golden-hour slot.

The moments that happen once: rings and details, getting ready, the first look, the processional, vows, rings, the kiss, the recessional, family formals, the entrance, every speech, the first dance, the cake and the exit. Add the couple's three must-haves from the questionnaire and a locked-off wide of the whole ceremony.

Put a lav on one partner and the officiant if they agree, a recorder on the PA or lectern for readings and speeches, and keep a camera mic running as backup. Check levels before guests sit. Ask the DJ for a feed or leave a recorder by their speaker for the speeches.

Arrival time and address, dress code, which prep room they cover, their ceremony position, reception duties, frame rate and picture profile to match yours, audio jobs, and the card and backup rule. Add two reference films so they know the look you edit to. Send it a week before, not the night before.

Most packages combine a teaser of about a minute, a highlight film of three to six minutes and a full ceremony edit with the speeches, with longer packages adding a documentary edit or raw footage. Write each length and format, which songs are licensed, and the delivery date for each piece.

A teaser within one to two weeks and the highlight film within eight to sixteen weeks are common promises, and busy seasons push toward the longer end. Put the date in your contract and track each wedding's edit stage on one season board so a late film is visible before the couple asks.

Ask the officiant or venue before the day where you may stand and whether you may move. Then plan fixed positions: a locked-off wide from the back, a long lens on the couple from the side, and the second shooter on guest reactions. Mic the officiant if allowed; otherwise put a recorder near the lectern.

No. Storyflow plans the film. Contracts, e-signature, retainers, invoices, questionnaire forms with reminders, the booking calendar and the client portal belong in HoneyBook, Dubsado or 17hats, and the delivery gallery in Pic-Time or Pixieset. Paste the couple's questionnaire answers onto the wedding's board, or invite the couple to it; they join free.

Yes, as a first pass you correct on the planning call. Paste the couple's answers and the planner's run of show into Storyflow and its AI builds the day's schedule block by block, a shot list and a second shooter brief on the board, leaving blanks where a time or name is missing. It can also draft a call sheet PDF for your crew.

Not during early access. Storyflow is paid-only during early access, with plans from $7.99 a month billed annually ($9.99 monthly). A free plan launches before the end of 2026, and anyone a paid member invites to a board joins free, so the couple and your second shooter pay nothing.