Run the production company
from one board, not nine tabs.

Nine sections: who you are, your finished work, how-we-work guides, development and pre-production, active productions, post and delivery, departments and crew, resources and equipment, and the company to-do list. Each holds one folder per job, department or resource. A two-person studio needs about fifteen folders; add more as the company grows, not in advance.

Give every job one line: client, stage, next deadline, owner and what it is waiting on. Then walk the list every Monday for thirty minutes. The stage says where a job is; the waiting-on field says what to do about it. In Storyflow each job is a folder in its stage's section, with a table on the hub summarising the lot.

A common shape: enquiry, proposal sent, confirmed, pre-production, shoot, post-production with its review rounds, delivered, then paid. Most delays sit between stages, waiting on a signature, a location answer or client notes, so record what each job waits on, not just its stage.

By department: camera, sound, lighting, art, hair and make-up, edit, colour. For each person note role, kit, base, how they like to be booked and a line from the last job. Keep a backup for every key role. When you pencil someone, write the date you will confirm or release them.

One table: item, serial number, insurance note, last service, a label for where it is (on shelf, on a job, in repair) and who has it. Check it the day before every shoot, not the morning of. List the rental houses you use in the same section, so a missing lens is a phone call, not a search.

No. Storyflow runs the company's plans and jobs. Invoices, payroll and bookkeeping belong in QuickBooks or Xero; contracts, proposals with deposits and client pipelines in HoneyBook, Dubsado or Studio Ninja; call sheet sending, crew confirmations and availability in StudioBinder; and timecoded review of cuts in Frame.io. The hub records where each job stands and links to those tools.

Yes. Ask Storyflow's AI for a production company hub and it builds the nine sections with one folder per real project, department or resource, seeded with first notes, plus a to-do list of owned next actions. It asks what is actually in flight if you have not said, rather than inventing productions. You correct what it got wrong, as you would a new producer's first draft.

Give each client job its own board and share only that board's view-only link. The hub stays private: sharing is off on every board until you turn it on. The client opens the job board in a browser, reloads to see your latest changes, and signs in if they want to comment.

Six short documents: file and folder naming, the backup rule (for example two copies on site, one off), delivery specs by platform, who can approve spend and up to what amount, set etiquette for new crew, and how a job is closed out. Write them as a freelancer's day-one reading, not as a policy manual.

Yes. Invite them to the board and you edit together in real time, with live cursors. Anyone a paid member invites joins free. Invite a freelancer to one job's board and they see that board only. On Max, the team workspace adds roles and permissions for the whole company.

Not during early access. Storyflow is paid-only during early access, with plans from $7.99 a month billed annually ($9.99 monthly). A free plan launches before the end of 2026, and anyone a paid member invites to a board joins free. Clients who open a job by view-only link pay nothing.