AI EVENT PLANNER
Plan your event with AI
from concept to run of show.
Describe the event and Storyflow's AI plans it for you: the concept and moodboard, the run of show, the vendor list, and the budget, all drafted on one board. Refine it on an infinite canvas, then turn the plan into a client proposal. Free forever, no credit card.
Free plan
No credit card
Works in your browser
Used by creative professionals at:
Artlist
Pixar
Nike
Red Bull
The North Face
Porsche
Start from a ready-made template
Pick a board, then let AI fill it in. Every template is a real, editable starting point on the same infinite canvas.
What is an AI event planner?
Planning an event means holding a dozen moving parts in one place: the concept and look, the minute-by-minute timeline, the vendors, the budget, and the people who run the day. Each part feeds the others, the look sets the vendors, the vendors set the budget, the timeline ties them together, and when they live in separate tools, the plan drifts out of sync the moment something changes.
An AI event planner takes the first pass off your hands. Instead of opening a blank board, a blank spreadsheet, and a blank document, you describe the occasion, the style, and the date, and the AI drafts the whole plan: a theme and palette with reference images, a run of show with cues and owners, a vendor list, and a starter budget, drawn for your event rather than a generic checklist.
That is the difference from a static template: the AI gives you a real plan you can argue with, far faster than building every part yourself. And it is not a picture, it is cards on an infinite canvas, so you swap a color, retime a segment, or cut a vendor, then ask the AI to turn the plan into a client proposal, all on the same board.
HOW IT WORKS
Plan your event with AI in four steps.
You describe the event. The AI plans it, so you start by refining a real plan instead of starting cold.
01
Open a free canvas
Start in the browser with a free account. No app to install and no card to enter, just an empty board ready for the event plan.
02
Describe the event
A sentence is enough: the occasion, the style you want, the date, and the rough size. The AI works with whatever you give it.
03
AI plans your event
The AI drafts the concept and moodboard, the run of show with cues and owners, a vendor list, and a starter budget, all on one board.
04
Refine it, then propose it
Swap colors, retime segments, adjust vendors, then ask the AI for a client proposal. Share view-only or export to PDF.
An event planner that drafts the whole plan, not a wall of saved pins.
Most tools give you one piece. This one drafts the concept, the timeline, the vendors, and the budget together.
The concept, drafted
Theme, palette, and references to start
Describe the event and the AI drafts the theme, a palette, and the styling direction with reference images, so you start by refining a real concept instead of staring at a blank board willing a vision to appear.
See the AI moodboard maker →
References, gathered and grouped
A real board, not a pin sprawl
The AI gathers reference images and groups them by element, florals, table, lighting, so the look reads as a direction instead of a scattered Pinterest feed you still have to make sense of.
See the moodboarding canvas →
From plan to proposal
Turn the plan into a client proposal
Once the plan is set, ask the AI to turn it into a client proposal, the concept, the styling, the run of show, and the packages, on the same canvas the rest of the plan lives on.
See the AI run of show generator →
The whole event in one place
Concept, run of show, vendors, and budget together
Keep the moodboard beside the run of show, the vendor list, and the budget on one infinite canvas, so the look and the logistics never live in separate tools that drift out of sync.
See the AI project plan generator →Free forever. No credit card.
Open a canvas, describe the event, and watch the plan draft itself. The free plan has no time limit.
Unlimited event plans and boards, with room for every part
Basic AI usage to draft the concept, timeline, vendors, and budget
Pin venue photos, florals, scripts, and links onto any card
Share the plan view-only, or invite collaborators free
BUILT FOR EVENT AND WEDDING PLANNERS
Made for the way an event actually comes together.
Draft the concept, gather the references, lay out the day, align the client, and turn the plan into a proposal.
A concept that starts itself
Theme, palette, and decor in one pass
Drafted, then editable: The theme, a palette, and the decor direction arrive as cards you can refine, beside a reference area the AI starts filling.
Swap and resequence: Change the palette, regroup the references, or drag elements around. The look reshapes as you style.
Any event: A wedding, a launch party, a corporate gala, or a brand activation: describe it and the AI plans the right direction.
Align the client on the plan
Agree on the vision before the deposits
One board to react to: The concept, the timeline, and the vendors live on one canvas, so the client signs off on a real plan, not a verbal idea.
Invite and comment free: Share a view-only link or invite the client free, so they can react to the plan without an account.
Capture from anywhere: Pin venue photos, florals, scripts, and links, including frame grabs from event videos, straight onto the board.
The plan becomes the event
From concept to run of show, vendors, and proposal
Lay out the day: Ask the AI to expand the plan into a run of show with cues and owners, so the day's flow sits beside the look.
Plan vendors and budget: Keep a vendor list and a starter budget on the same board, so the people and the numbers stay with the look and the logistics.
Build the proposal: Turn the whole plan into a client proposal with concept, styling, and packages, then share it or export a clean PDF for the pitch.
WHO IT IS FOR
Who plans events with AI?
Anyone setting the look, the timeline, and the logistics of an event.
Wedding planners
Plan the whole day, the concept, the run of show, and the vendors, align the couple on one board, and turn the plan into a proposal.
Event and party planners
Set the concept and palette for a launch, gala, or party, draft the timeline and vendor list, and keep the look beside the logistics.
Event designers and stylists
Build a styling direction grouped by element, then expand it into the run of show and vendor plan that brings the look to life.
Brand and experiential teams
Plan an activation or a corporate event, tie the look to the brand, lay out the day, and present it to stakeholders on one canvas.
Couples and hosts planning their own
Plan your own event without a planner, get the concept, timeline, and budget started, and share it with vendors.
COMPARED
How Storyflow compares to other event planning tools.
Most tools cover one piece of the event. The question is whether the AI plans the whole thing on one board.
Storyflow
Recommended
AI drafts the concept, run of show, vendors, and budget
The whole plan becomes a client proposal on one canvas
An infinite canvas with editable, movable cards
A free plan without board or card caps
ChatGPT
AI drafts the concept, run of show, vendors, and budget
The whole plan becomes a client proposal on one canvas
An infinite canvas with editable, movable cards
A free plan without board or card caps
Canva
AI drafts the concept, run of show, vendors, and budget
The whole plan becomes a client proposal on one canvas
An infinite canvas with editable, movable cards
A free plan without board or card caps
Miro
AI drafts the concept, run of show, vendors, and budget
The whole plan becomes a client proposal on one canvas
An infinite canvas with editable, movable cards
A free plan without board or card caps
What creators are saying
Join early creators getting structured workspaces and AI that remembers their projects
“Storyflow has sped up my workflow by at least 3x, which means more flow state and more projects I can actually ship. It truly changed the way me and my team create.”
Reilin Joey
Director & YouTuber
“One prompt gets me a structured board. But the tactics are my favorite. I run my YouTube scripts through them and my intros and retention got better. It's amazing.”
Justkay
YouTuber & Freelance Filmmaker
“I used to juggle five apps to plan a project. Now I describe what I am making and get boards, lists, and a schedule. All in one place.”
George
@fernwehchronicles
AI event planner questions, answered.
Everything people ask about planning an event with AI in Storyflow.
An AI event planner turns a one-line description of your event into a full plan: the concept and moodboard, the minute-by-minute run of show with cues and owners, a vendor list, and a starter budget. In Storyflow the AI drafts all of those as editable cards on an infinite canvas, so you start with a real plan instead of a blank board, a blank spreadsheet, and a blank document.
Stop juggling three tools. Get the whole event plan drafted for you.
Describe the event once, watch the AI plan it, and turn it into a proposal. Free plan, no credit card.