The Photoshoot Plan is a ready-made Storyflow board for planning a single shoot day, with header cards for call time, location, conditions, and crew, plus a run of day schedule, a pre-production checklist, and a hero shots list on an infinite canvas.
About this template
This template is the plan for the shoot day itself. Instead of a call time in one message, a location pin in another, and a schedule nobody can find at 5am, you put everything the crew needs on one infinite canvas: when and where to be, the conditions to expect, who is on the team, and the minute by minute run of day. On the shoot day, one board answers every question.
It is built for photographers, producers, and first assistants running a shoot. Whether it is a studio session or a location shoot with a tight window, the board keeps the logistics, the look, and the shot plan in one view so the day runs on schedule.
The board opens with header cards for the shoot day and call time, the location, the conditions, and the crew, then a look and feel palette, a run of day schedule, a pre-production checklist, and a hero shots list with gear and safety notes. Rearrange the sections, fill in your own details, tick the checklist as you prep, and share the board with the crew.
How to use the Photoshoot Plan
- 1
Open the template in Storyflow to load a canvas set up with call time, location, conditions, and crew cards.
- 2
Fill in the shoot day header: the call time, the location, the expected conditions, and who is on the crew.
- 3
Set the look and feel with the palette and reference notes so the shoot has one visual direction.
- 4
Lay out the run of day so the schedule is clear from the first setup to the wrap.
- 5
Work through the pre-production checklist and list the hero shots with gear and safety notes.
- 6
Share the board with the crew, or send a view-only link so everyone arrives with the same plan.
Frequently asked questions
What is a Photoshoot Plan?
It is a board that plans a single shoot day in one place: the call time, location, conditions, crew, run of day, and the shots you need. On the day, the whole crew works from one plan.
How is it different from the Photography Shoot Plan template?
The Photoshoot Plan focuses on the shoot day itself: call time, location, crew, run of day, and gear. The Photography Shoot Plan template is the wider view that connects the brief, references, schedule, and final selects and links out to your other boards.
Who is this template for?
Photographers, producers, and first assistants. Anyone who needs the crew to arrive on time and shoot to schedule can use it to plan the day.
Can I share it with my crew?
Yes. Invite the crew to view and comment on the board, or share a view-only link so everyone has the call time, location, and run of day in one place.
Is it free?
Storyflow is free to start and runs in your browser, so you can open this template and plan your shoot day without paying upfront. Some advanced features are part of paid plans.
