Quick Picks by Use Case

Different problems need different tools. Here's where to start based on what you actually need.

Why People Switch from Miro

Nobody wakes up wanting to migrate their team to a new tool. It's a hassle. You've got boards full of work, people who know where things are, muscle memory built up over months. Switching costs time.

So when people start googling "Miro alternatives," something pushed them there.

The pricing math stops working

Miro charges per seat. Starts at $8 per user per month for the basic paid plan. Bumps to $16 for business features. Sounds reasonable until you do the math.

A 10-person team on the business plan pays $160 monthly. That's $1,920 a year for whiteboards. Grow to 25 people and you're at $4,800. For sticky notes and arrows.

The free plan exists but it caps you at three boards. Three. Most projects need more than that before lunch on day one.

And here's the part that stings: everyone needs a paid seat. The designer who uses it daily. The executive who glances at one board per quarter. Same price.

The interface got away from them

Open Miro for the first time. Count the buttons. The toolbars. The menus. The floating panels.

Miro can do almost anything. Flowcharts, wireframes, customer journey maps, retrospectives, org charts, Kanban boards. The feature list is enormous. The problem is you feel that enormity every time you open the app.

New team members need training. Casual collaborators get lost. The person you invited to add one comment ends up clicking randomly, trying to find the text tool.

Power users love it. Everyone else tolerates it.

The AI doesn't know you

Miro added AI features in 2023. You can ask it to generate sticky notes, summarize boards, cluster ideas. Sounds useful.

Try it. Ask Miro AI to help brainstorm your next product feature. You'll get suggestions that could apply to literally any product at any company. "Consider user needs." "Think about market fit." "Explore innovative solutions."

The AI sees the board. It doesn't see your research docs, your strategy notes, your previous brainstorms. It doesn't know what you've already tried. It doesn't know your customers.

You get a smart-sounding assistant that doesn't know anything about your actual work.

Quick Comparison Table

Here's how the top Miro alternatives stack up:

A few things stand out.

Pricing models split two ways. Most tools charge per user, same as Miro. Storyflow, MindMeister, and Heptabase use flat monthly pricing. For teams larger than a few people, flat pricing wins fast.

AI capabilities vary wildly. Most tools added basic AI features in the last two years. Summarize this board. Generate some sticky notes. Cluster these ideas. Surface-level stuff. Storyflow is the exception. Its AI reads your full workspace, not just the current board, which means suggestions actually connect to your work.

Free plans all have catches. FigJam's is the most generous for collaboration. Unlimited people on three files. Most others cap features, boards, or both.

The 10 Best Miro Alternatives

How to Switch from Miro

You've decided to move. Now what?

The bad news: there's no magic "export to Storyflow" button. Miro boards don't transfer cleanly to other tools. The sticky notes, frames, connections, and layouts are locked in Miro's format.

The good news: you probably don't need to bring everything.

Start with a clean slate

Here's what most people discover when they look at their old Miro boards: 80% of them are dead. Brainstorms from six months ago. Workshops nobody references anymore. Planning sessions for projects that shipped or got cancelled.

Don't migrate the graveyard. Let it rest.

Pick the 3-5 boards you actually use. The ones you opened in the last month. The ones with work that's still active. That's your migration list.

Screenshot the important stuff

For boards you need to reference but won't actively edit, take screenshots. Export as PDF. Save the images somewhere your team can find them.

You're preserving the artifact, not the working document. Good enough for most historical boards.

Rebuild active projects fresh

Your active work deserves a fresh start.

Open your most important Miro board. Look at it. Ask yourself: what's actually useful here? Which sticky notes matter? What structure emerged that you want to keep?

Now build that in Storyflow. Not a copy. A fresh version with the good parts.

This sounds like extra work. It is. But you'll end up with something cleaner than the original. The cruft disappears. The structure gets sharper. The AI can actually work with your content because it's organized.

FAQ

The Bottom Line

Miro works. It wouldn't have 50 million users if it didn't.

But working and being right for you are different things. Per-user pricing that scales into hundreds of dollars monthly. An interface built for power users that confuses everyone else. AI that generates suggestions without understanding what you're actually building.

You have options now.

Storyflow if you want AI that reads your whole workspace and gives suggestions that actually connect to your work. Flat pricing that doesn't punish team growth. Best for creators, startups, and small teams who want their tools to think with them.

Whimsical if you want clean and fast. No bloat. No feature hunting. Just a canvas that stays out of your way.

FigJam if your team lives in Figma. The integration is tight, the free tier is generous, and the vibe is more playful than corporate.

Mural if you run large structured workshops. The facilitation controls are built by people who actually facilitate.

Notion if you want docs and visuals in one place and don't need deep whiteboard features.

The right choice depends on how you work. A solo YouTuber planning content has different needs than a consulting firm running client workshops. A three-person startup has different budget constraints than an enterprise team with procurement approval.

One thing is clear. You don't have to pay $16 per person per month for sticky notes on a screen anymore.

Pick a tool. Run a real project in it. See if it fits.

The whiteboard you use should help you think, not drain your budget while you figure out where they hid the pen tool.